Hands up who likes office Christmas parties? This is the one time of the year when ideally everyone gets to relax, celebrate the year and get to know people a bit better beyond their normal work roles. That is the ideal … what generally happens is a committee is formed or the office admin is drafted into the role of
They then run the gauntlet of …
First – the fight about the venue: “I don’t want to go there”, “They don’t have what I can eat”, “Can’t we go bowling/
Next – setting the date. You are more likely to win Division 1 in Lotto than be able to pick a date that everyone can attend and even if you pick a date that starts out where everyone is free, at least 2 key people will pull out at the last minute.
Next – the outfits. Guaranteed someone will suggest fancy dress (or at least funny ties and Christmas hats).
Next – the entertainment. Karaoke, versus lawn bowls, versus just sitting and chatting.
Next – paid or unpaid. There are always “discussions” about whether attendance should be classed as work time or in their own time.
Next – the menu and alcohol. Set menu or
Finally – Secret Santa. Will you run one, how much will be spent and on what.
The big day finally arrives, the time to start arrives, and people are still milling around the office fixing last minute emails and phone calls. One or two very lonely people wait at the venue by themselves until about half an hour late the rest of the crew arrive.
No Christmas function can happen without at least …
- one inappropriate comment to the boss,
- two drunken office juniors creating office gossip for the next six months by their antics,
- three people hating their secret Santa present,
- four people spending the whole time running down the company and
- five employees leaving early.
For years I was the HR Manager at many Christmas functions and I can tell you – I hated Christmas parties! I counted a party a success if there were no sexual harassment allegations popping up over the next week, if no junior embarrassed herself (it was always a girl) by doing a Brittany Spears and her many wardrobe malfunctions, if no girlfriend or boyfriend of an employee threw up or hit another staff member, if no one uploaded a video taken on their phone of the drunken antics and uploaded it to
Here Are My Top 10 “In the Trenches” Tips To Hosting a Safe Office Christmas Party
Intent – be clear on why you are having a party
Is it to have staff relax and get to know each other better, to celebrate a great year, to commiserate a bad year, to get families involved in work? Whatever your intent – be clear and tell people what you are doing. This means not inviting families and partners if you want to team build, but inviting them if you want to remind people of the importance of work/life balance.
Repeat after me: Parties are not a motivational tool
A Christmas party (no matter how expensive) is not a motivational tool for staff. They will not work hard all year for little praise and average wages in the hope you throw a great party once a year!
Parties are work functions
There’s a lot of case law about this so you need to be on your guard. If someone attends a work Christmas party they are generally considered to be “at work” which means managers are liable both directly and vicariously for accidents, injuries, harassment, vilification, and all of the other nasties when people are at your party. Put in risk mitigation measures from the beginning to minimise your risk.
Alcohol: In one word NO!
Alcohol is the cause of
Have someone sober monitor the bar tab
Unless you have very deep
If the party is during regular work hours then I would suggest attendance is paid (unless all employees are under absolutely no obligation or even subtle pressure to attend and they can remain at their desks if they choose instead of attending). If the party is out of hours then the party is unpaid.
Don’t do it! All attendance should be totally optional and no pressure, bullying, or general standover tactics employed to make people attend. If many people choose not to attend your party, that is highlighting a problem in your workplace culture and hidden morale issues.
Secret Santa presents
They are fine to do but set limits on both money and the types of gifts bought. A $10 limit is fine – make sure the rules on gifts include there are no pornographic, R rated, insulting or abusive gifts bought (remember your vicarious liability …).
Do consider if the venue is appropriate for all members of your staff. This not only includes people with disabilities but also people of different religions and ages. Make sure the menu caters for Vegans as well as kosher if needed.
Codes of Conduct
Remind all staff about your Codes of Conduct both on the lead up to the party as well as at the beginning of the function. Yes, it puts the damper on things, but it will save you a lot of money if you do get taken to court and you can demonstrate all reasonable steps were taken to prevent a problem.
If you follow these tips
Need help with your HR?
The Instant HR Policies and Procedures Manual saves weeks of work in creating compliant human resources policies for your team.
HR Author and Lecturer with over 25 years’ experience in human resources and workplace relations in Australia. Lead Author of Instant HR Policies & Procedures, NDIS Direct Employment HR Manual, and Employee Performance Reviews: Tips, Templates and Tactics.